JAVLN Officetech User Guide: PDF Tools function

PDF Tools

PDF Split 

The PDF Split file function allows you to split a PDF file into individual pages, or at certain intervals. When a PDF is split, the original file is preserved and a new PDF is created for each split page or section using the original file name appended with a number, e.g. (1).

PDF files can only be split if you have the required User Permission to do so.

To Split a PDF:

1. Click on the PDF file to be split 
2. Select Split PDF
   
3. Check the Split into single pages checkbox to split the PDF into single pages, or
4. Check the Split every ‘n’ pages checkbox and enter a value to split the PDF into multiples of the entered value, or
5. Check the Split specific pages checkbox and enter the page numbers separated by a comma to split the PDF at those specific page numbers
6. Click Split

Split Files will be displayed as below:

PDF Merge

The PDF Merge function allows you to merge multiple PDF files (or to merge specific pages out from single or multiple PDF files) from an JAVLN Officetech folder into a single PDF file. 

To Merge PDF files into a single file:

1. Highlight the file or files in the File List to be merged
2. Select Merge PDFs
3. Highlight the Source Documents Column to list the individual pages in the Selected Document field
4. Select the page(s) in the Selected Document field to add to your output PDF and click thebutton to add Selected Pages or clickto add all pages from the current Source Document
5. Repeat the previous step for any additional Source Documents
6. Use the arrow buttons to order the individual pages in the Result Document field to reflect the final order of the output PDF file
7. To rename the file, click the pencil iconand input the desired Type, Description, Subject, and Comments for the output PDF file
8. Click Merge

The newly merged PDF will be saved into the folder where the PDF Merge function was initiated.

The function of the PDF Merge tool is outlined below:

Function	Description
Selected Document	Displays the pages within the currently selected Source Document
	Adds the currently selected page(s) to the Result Document
	Adds all pages from the currently selected Source Document to the Result Document
Source Documents	Displays the currently available source documents
Preview of Selected Page	Displays a preview of the currently selected page in either the Selected Documents field or the Result Document field
Result Document	Displays the output PDF pages in the order they will appear once merged framed in Blue
	Moves the currently selected pages in the Result Document field to the left or right, i.e. earlier or later in the output PDF
	Removes the currently selected page(s) from the Result Document field
	Removes all of the pages from the Result Document field
	Displays the current output PDF filename
	Allows you to specify the Type, Description, Subject, and Comments of the merged PDF
Merge	Finalises the merge and generates your output PDF
Cancel	Disregards all changes and closes the Merge PDF window

PDF Edit(M)

The PDF Edit(M) file function allows you to permanently redact information from a PDF file. Once finalised the information cannot be retrieved, not even by the JAVLN Officetech Support Desk.

PDF files can only be redacted if you have the required User Permission to do so.

To redact information from a PDF file:

To Merge PDF files into a single file:

1. Highlight the file that you wish to Edit
2. Select Edit PDF (M)
3. The Edit PDF (M) window will open allowing you to choose the section or sections of the document that you wish to redact information from
4. Choose the Set Colour to select the colour you wish to redact the information in and click on Select
5. With your mouse, draw a box around the section you wish to Mark out and Select the edit icon
6. This will then mark out the selected area as below. Select Save to save the action
7. You can also rotate the document 90 degrees left or right if required by selecting one of the Roate Icons
8. Actions can be undone by selecting the Undo icons  

The function of the Edit PDF (M) tool is outlined below:

Edit PDF (H)

The Edit PDF (H) file function allows you to permanently highlight information in a PDF file. Once finalised the highlight cannot be removed, not even by the JAVLN Officetech Support Desk.

PDF files can only be highlighted if you have the required User Permission to do so.

To highlight a section of a PDF file:

1. Click on the PDF file to be highlighted Select Edit PDF (H)
   
2. Click on the Set Colour dropdown to select the colour of the highlight 
   
3. Using your mouse cursor, highlight the area of the PDF file to be highlighted
4. Click Highlight to highlight the desired area
   
5. Click Save 

Note: You can have multiple highlights of different colours on a single PDF file.

• You can also rotate the document 90 degrees left or right if required by selecting one of the Roate Icons 

• Actions can be undone by selecting the Undo icons  

The function of the Edit PDF (H) tool is outlined below: