JAVLN Officetech User Guide: Search Functions

Search

The Search function in JAVLN Officetech provides full text-based searching on all text-based documents. Filters in the Search window allow for filtering unmanageable results into manageable lists so the user can locate a file.

Document Search

To search and find a file in JAVLN Officetech:

1. Open the Search screen, and type a keyword in the Search field. If you know the type of file you are looking for, you can also use the File Type Filter
2. Click Search and the matching documents will appear in the list. If the results generated are too extensive to locate the document, use the additional filters available.

Search Filters also include:

Location:

Select a specific Cabinet or Client for your search request. With this filter results from other locations will not be generated.            

Document properties:

These properties can be used to limit the results to the requested Author or Subject etc.

With these filters, results from documents without the selected properties will not form part of the search results.

Date Created:

These filters are useful if looking for documents created on a specific date, or in a date range. The default date range is set to a range to include 3 months prior to the current date up to and including the date of the Search.

All the filters can be used in combination but remember, each added filter will remove possible files from your search results.

Action Buttons:

Search:

Generates the Search based on your requested filters, if any.

Clear:

Clears all search filters that have been loaded.    

Advanced Search:

See below

Export:

Allows the generated search results to be export from the search engine.

If you Export the search results, the window will request you open the download into Excel.

Select OK to export the results to Excel.

Advanced Search

The Advanced Search function is useful for generating a more specific or advanced search result. The Advanced Search function is a query builder to build search word combinations that filter results based on your query request. The more combinations you add, the greater the filtering of results.

Your query will be populated into the Search field as follows:

Search Results Actions

Once you have the search result list in the screen there are two File actions available:

1. Go To Location:        

1. Select a file in the result list and tick the check box. 
2. When you click on Go to Location you will be taken to the location of the file. 
3. The selected file will be highlighted within the folder to which it has been saved to.

2. Download:

The Download file function in Search works the same way in the File Action options.

Folder Search:

The Folder Search feature provides the option to search for a specific folder in the system, by Folder name or part name.