Administration Icon: Intray Acess Control (IAC) Function

Intray Access Control (IAC)

Introduction and Access

The Intray Access Control (IAC) feature provides control access to the User Intrays in your system. This security feature provides control of all User Intrays and is managed by the creation of groups. 

To preserve privacy of User Intrays this feature should be enabled otherwise all Users will have access to all Intrays in the system.

To access this function, click on the Intray Access Control icon in the Administration Icon.

Functions

The Intray Access Control function contains multiple functions and fields that provide control of which Groups can access specific User Intrays:

Function/Field	Description
Groups
	Create allows you to create a new Group in your Groups list
	Rename renames an existing Group in your Groups list
	Delete deletes an existing Group in your Groups list
Users
	Selects all listed Users and adds them to the currently selected Intray Group. Individual Users can also be selected or deselected by checking or unchecking the tick box
	Deselects all Users and removes them from the currently selected Intray Group. You can also deselect individual Users from the Group
	Search allows you to search for specific Users to add to a Group
Permissions	Lists the permissions assignable to an Intray Group, and displays which permissions are allocated to the currently selected Intray Group.  See IAC Permissions for a more detailed explanation of the permissions
Intrays
	Selects all listed Intrays and includes them in the currently selected Intray Group
	Deselects all Intrays and removes them from the currently selected Intray Group
Search	Search allows you to search for specific Users’ Intrays to add to the Group
Save	Saves all changes made

Groups

Create Groups

JAVLN Officetech manages Intray access via Groups. Once a User is assigned to a Group, that User has access to all Intrays assigned to that particular Group.

To create an IAC Group in JAVLN Officetech:

1. Open the Intray Access Control function
2. Click New Group
3. Enter the name of the new group
4. Click Add
5. Click Save or Save & Close

You can now highlight the Group and check the Users and Intrays to be allocated to this Group.

Note: If the User is logged in while adding them to a new Group, they will need to click on the Refresh button to gain access to any new Intrays.

Rename Group

To rename an IAC Group in JAVLN Officetech:

1. Open the Intray Access Control function
2. Highlight the Group to be renamed in the Groups list
3. Click Rename Group
4. Enter the name of the new group
5. Click Rename
6. Click Save 

Delete Group

To delete an IAC Group in JAVLN Officetech:

1. Open the Intray Access Control function
2. Highlight the Group to be deleted in the Groups list
3. Click Delete Group
4. Click Yes
5. Click Save or Save & Close

Once a Group is deleted Users will no longer be able to access any User Intrays assigned to them by that Group.

Modify Group Users

Once an IAC Group has been created, individual Users are assigned to that Group, which grants Users in that Group access to the specified Intrays in JAVLN Officetech.

To modify the Users of an IAC Group in JAVLN Officetech:

1. Open the Intray Access Control function
2. Highlight the Group to be modified in the Groups list
3. Check the boxes next to the Users to be Included in the Group
4. Deselect the Users to remove them from the Group
5. Click Save

IAC Permissions

The Permissions assignable to an IAC Group include:

To modify the Permissions of an IAC Group in JAVLN Officetech:

1. Open the Intray Access Control function
2. Highlight the Group to be modified in the Groups list
3. Check the boxes next to the Permissions to be granted in the Permissions list
4. Deselect the check boxes to remove a permission
5. Click Save 

IAC Intrays

To modify the Intrays of an IAC Group in JAVLN Officetech:

1. Open the Intray Access Control function
2. Highlight the Group to be modified in the Groups list
3. Check the check box next to the User Intrays to make them available to the Group
4. Deselect the check boxes to remove an Intray from the Group
5. Click Save
   

Note: If the User is logged in when a Group is modified, they will need to click on the Refresh button or log out and back into JAVLN Officetech to gain access to any new Intrays or permissions. See information on how to Refresh in JAVLN Officetech in the Cabinet Access Control section of this manual.