Insurer Batch Payments

As explained in the "How to create a new Payment" Article, in order to pay the Insurer (Risk Carrier) for the Policies that have been posted, a Risk Carrier Contract is selected in the Account Search screen as the Account the payment is directed to:

The Carrier (or Insurer) Batch Payment functionality allows to create a single Payment directed to the Insurer to pay all the amounts due to the associated Carrier Contracts for the bound Policies, instead of having to proceed with one Payment for each Carrier Contract.

A new set of workflows have been added in JAVLN for Batch Payments. The "Create Batch Payment" link leads to the creation of a Payment Batch:

On the "Create Batch Payment" screen, it is possible to change the Payment Date and select the desired Carrier. The Subtype will automatically default to "Insurer Batch" . When all the fields are complete, click on the "BATCH PAYMENT EDIT" button:

A Currency drop-down will appear if more than one currency is being used in the System.

On the "Edit Batch Payment" screen, the usual three options for adding outstanding transactions are available: Policy, Client and Date.

In addition, the ADD ALL button adds all outstanding policy transactions 

• regardless of the payment date 

• based on the “Payment Add All/by Date' Omits Unpaid Allocations?” parameter from Account Settings. When this checkbox is ticked, the System will only add policies with fully paid premium to this list.

From 2.8.9 onwards, the "Total U/O Amount" field is no longer displayed. (ITH-6176)

In this case, Policies for both Pleasure Craft and Private Motor Vehicle, with an effective date that is prior or equal to the date entered in the "Date" field (13/11/2022) and ready to be paid to the Insurer,, have been added to this Payment:

After all the relevant Details are completed, the Amount to be paid has been entered and the Payment has been saved, the User can post the Batch, or search for other Payments using the buttons in the Action Bar:

Payment Batches can also be searched by using the "Carrier Batch Payment Search" link in the Carrier Batch Payment workflow.

On the Payment Search page, click on the "Go To Batch Search" link:

On the Batch Payment search page, fill-in the appropriate search fields and press SEARCH. The search results will return the relevant Batches. 

Unposted Batches (Entered or Requested) can still be updated or deleted, using the Carrier Batch Payment DELETE and EDIT buttons in the Action Bar.

Be aware that the Batch Payment functionality can only be used in conjunction with a Bordereau Report that has to be customised for this workflow. The Bordereau Report used for Carrier Contract Payments is not suitable for use in a Batch Payment scenario.